Administrative Coordinator
*This position is not available to J-1 visa seekers*
Vendome Partners International was retained by an established Paris-headquartered manufacturer of innovative and connected workspace solutions to hire an Administrative Coordinator who will be responsible for providing administrative and organizational support to the US Operations Manager in a fast-moving, dynamic environment.
Our client's award-winning line of products is designed to promote privacy and well-being at work and is currently sold throughout Europe with customers such as Google, LOréal, IBM, Citibank and Nike.
Administrative Coordinator
The position will be based at the brand-new showroom in lower Manhattan and will report directly to the Operations Manager. Upon hiring, there will be a 1-week hands-on training at the companys Paris headquarters.
Main Responsibilities:
- Provide scheduling, calendar, and workflow management support
- Meet, greet and direct customers at the New York location
- Set up internal and external meetings by coordinating with key partners and stake holders
- Plan and coordinate company events, meetings, client dinners, and other event activities
- Identify, create, and implement systems and processes that help the office run efficiently
- Receive and distribute mail, packages and deliveries as well as other logistical duties
- Answer phones
- Book US travel and accommodations
- Participate in various meetings and manage agendas and follow-up items
- Other ad hoc projects / administrative tasks as needed
Qualifications required:
- Associate Degree
- Must be bilingual French
- Excellent inter-personal and communication skills
- Strong computer skills including Microsoft Office tools
- Highly organized and detail oriented with a positive, can-do attitude
- Reliable and energetic
- Based in New York City with occasional travel
*This position is not available to J-1 visa seekers*