Administrative Coordinator

*This position is not available to J-1 visa seekers*

Vendome Partners International was retained by an established Paris-headquartered manufacturer of innovative and connected workspace solutions to hire an Administrative Coordinator who will be responsible for providing administrative and organizational support to the US Operations Manager in a fast-moving, dynamic environment.

Our client's award-winning line of products is designed to promote privacy and well-being at work and is currently sold throughout Europe with customers such as Google, LOréal, IBM, Citibank and Nike.

Administrative Coordinator

The position will be based at the brand-new showroom in lower Manhattan and will report directly to the Operations Manager. Upon hiring, there will be a 1-week hands-on training at the companys Paris headquarters.

Main Responsibilities:

• Provide scheduling, calendar, and workflow management support
• Meet, greet and direct customers at the New York location
• Set up internal and external meetings by coordinating with key partners and stake holders
• Plan and coordinate company events, meetings, client dinners, and other event activities
• Identify, create, and implement systems and processes that help the office run efficiently
• Receive and distribute mail, packages and deliveries as well as other logistical duties
• Answer phones
• Book US travel and accommodations
• Participate in various meetings and manage agendas and follow-up items
• Other ad hoc projects / administrative tasks as needed

Qualifications required:

• Associate Degree
• Must be bilingual French
• Excellent inter-personal and communication skills
• Strong computer skills including Microsoft Office tools
• Highly organized and detail oriented with a positive, can-do attitude
• Reliable and energetic
• Based in New York City with occasional travel

*This position is not available to J-1 visa seekers*

Apply on FACC CareerConnect